Overview
At Mindstone, we believe in creating a collaborative learning environment while respecting your privacy. This document explains what information is visible to others on the platform and what remains private.
Quick Summary:
Your learning activity and sandbox work are private by default
Your achievements and progress are visible to encourage peer learning
Your contact information is always private
You control what you share through comments and saved prompts
What Other Learners Can See
Your Profile
Other learners in your community or enterprise can see:
Name
Username
Role
Bio (if you've added one)
Programs completed and in progress
Certificates and badges earned
Your followers and who you're following
Your AI adoption progress chart (time spent experimenting with AI and time saved, compared to the average in your community or enterprise)
Your Progress (Within a Cohort)
When you're enrolled in a program, cohort members can see:
Completion percentage
Evidence Points (EP) total
Prompt Level
Certificate status (earned/not earned)
Your position on the cohort leaderboard
Why visible? Leaderboards and visible progress create healthy motivation and help you see how you compare to peers.
Your Contributions
Demo submissions - Visible to all cohort members (including videos)
Use cases - The use cases themselves are visible to others in your cohort to encourage collaboration and inspire peers
However, whether you've completed a use case is private
Any files or materials you upload to verify completion are private
Saved prompts - When you save a prompt to the library, it's visible only to others in your specific community or enterprise (not to all users)
Comments and highlights on articles - Visible to others in your community or enterprise
Why visible? Sharing work enables peer learning, inspiration, and collaboration.
Membership & Visibility
You can see other members in your community or enterprise
Others can see that you're a member of the same community or enterprise
What Remains Private
Your Learning Activity
Assessment scores (only pass/fail status is visible)
Number of assessment attempts
Which event recordings you've watched
Time spent on the platform
Which specific modules you've viewed
Use case completion status (private from other learners; visible to enterprise admins)
Use case verification uploads (private from everyone, including admins)
Your Sandbox Work
Prompts you write in the Sandbox (unless you save them to the library)
AI responses you receive
Your prompt scores and rubric feedback
Your complete Sandbox history
Why private? The Sandbox is your safe space to experiment, learn, and make mistakes without judgment.
Your Conversations
Conversations in the Personalizer (completely private)
Conversations during assessments (completely private)
Note: These conversations are not visible to other learners or admins.
Your Personal Information
Email address
Phone number
Any contact information
Company name
LinkedIn or other social profiles
Note: There is no direct messaging between learners. You can interact through comments on shared resources.
Your Feedback
Individual survey responses (pre/post program)
Individual feedback on live sessions
NPS scores (collected but kept confidential)
What Admins & Coaches Can See (Enterprise Only)
If you're part of an enterprise program, designated admins and coaches have access to:
Admins Can See:
Everything visible on the cohort leaderboard (EP, prompt level, progress, certificates)
Total prompt count (number of prompts submitted)
Live session attendance
Use case completion status (which use cases you've completed)
Aggregated (not individual) survey responses
Coaches Can See:
Live session attendance
Aggregated feedback on their sessions
Admins & Coaches Cannot See:
Your individual assessment scores
Your Sandbox prompts or AI responses
Which recordings you've watched
Your individual survey responses
Time spent learning or detailed activity logs
Use case verification uploads (files/materials you submit to prove completion)
What Only Mindstone Can See
Mindstone staff have access to platform-wide data for support, product improvement, and reporting:
Your complete learning activity and progress
Your Personalizer conversations and activity
Your NPS scores and detailed feedback
Technical usage data for platform improvement
This data is used to:
Provide customer support
Improve the learning experience
Generate aggregate insights for enterprises
Ensure platform security and performance
Context-Specific Visibility
Community
Comments, highlights, and saved prompts are visible to all community members
You can see other community members' profiles and achievements
Enterprise
Comments, highlights, and saved prompts are visible only to colleagues in your enterprise
You can see other enterprise members' profiles and achievements
Admins can see additional metrics (prompt count, attendance)
Privacy Between Groups
No cross-enterprise visibility: Members of other enterprises cannot see your data
No community-to-enterprise visibility: Community and enterprise groups are completely separate
Cohort-Specific
Some visibility is limited to your active cohort:
Leaderboards (EP, prompt level, progress)
Demo submissions
Use cases (the ideas themselves, not completion status)
Your Control & Privacy
What You Control
Whether to add a bio to your profile
Whether to save prompts to the library (making them visible)
Whether to submit demos
Whether to comment on resources
Our Commitment
We never share your contact information with other learners
We never sell your data to third parties
We use your data only to improve your learning experience
We comply with GDPR and data protection regulations
Questions?
If you have questions about data visibility or privacy on Mindstone, please contact our support team via the in-app help or email [email protected].
Last updated: October 30, 2025